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Manage every asset. Control every value.
FixedAsset Pro connects your asset register, financial accounting, maintenance, physical verification and audit evidence in one intelligent asset management platform. Live on Web, Desktop and Mobile.
3
Apps live today
2
Depreciation books
QR
Verified counts
1
Shared register
Core features
Every asset, from request to disposal, on one record
Lifecycle, depreciation, maintenance, verification, audit evidence and AI insights, so finance, operations and audit work from the same facts.
Asset Lifecycle Management
From the purchase request to disposal, every event is its own approved transaction on one asset record.
- CapEx requests & approvals
- Capitalise from GRN or CWIP
- Custodian handover & transfers
- Sale, scrap & write-off
Depreciation & Financial Control
Companies Act and Income-tax books side by side, with CWIP and depreciation journals that reconcile with the GL.
- Multiple books per asset
- Per-book depreciation runs
- GL reconciliation
- Gain / loss on disposal
Maintenance & Operations
Work orders, preventive schedules, AMC, warranty, insurance and calibration kept on the same asset record.
- Work orders
- Preventive schedules
- AMC & warranty tracking
- Insurance & calibration
Physical Verification
Scan campaigns count assets with QR, barcode and Data Matrix labels; differences go to reconciliation and sign-off.
- QR, barcode & Data Matrix labels
- Offline counting on mobile
- Verification campaigns
- Reconciliation & sign-off
Audit Evidence & Trail
An evidence vault and a sealed audit trail, so auditors see who did what, when, and the documents behind it.
- Evidence vault
- Sealed audit trail
- Audit dashboard
- Report Centre
AI That Shows Its Working
AI Assistant and Document Intelligence on Web and Desktop: answers with sources, calculation and confidence, and invoices read into drafts.
- AI Assistant with sources
- Invoice reading into drafts
- Anomaly & risk insights
- Permission-aware answers
Use cases
Built for every team that touches an asset
Finance, operations, verification and audit teams, across companies, branches and countries.
Finance & Accounts
Run depreciation per book, post journals that reconcile with the GL, and close the period with a register that matches the ledger.
Companies Act & Income-tax booksCWIPGL reconciliation
One register that agrees with the books
Operations & Maintenance
Plan preventive maintenance, raise work orders and track AMC, warranty and insurance on the asset itself.
Work ordersPreventive schedulesAMC & warranty
Maintenance history on every asset record
Verification Teams
Take the mobile app into the field to scan tags, count offline, capture photos and signatures, and confirm custodians.
QR & barcode scanningOffline countingPhoto & signature evidence
Physical verification without paper count sheets
Internal & Statutory Audit
Give auditors the evidence vault, the sealed audit trail and the verification results in one place.
Evidence vaultSealed audit trailVerification results
Audit evidence ready when the auditor asks
Multi-Company Groups
Manage companies and branches centrally, with a Year · Company · Branch context bar and access limited to what each user is given.
Companies & branchesMulti-country & currencyRole-based access
Cross-location visibility with isolated data
Asset-Heavy Industries
Manufacturing, healthcare, education, infrastructure and more: high-volume asset operations in dense data grids on the desktop edition.
High-volume registersLabel printingLAN deployment
Built for large, busy asset registers
Why FixedAsset Pro
One engine, every surface
The same depreciation engine, approval chains, audit trail and AI governance on Web, Desktop and Mobile.
3
Web, Desktop & Mobile
All three apps are live today and run on the same rules: one depreciation engine, the same approvals and audit trail.
2
Books Side by Side
Companies Act and Income-tax depreciation books on every asset, with journals that reconcile with the GL.
AI
Your Data Stays Yours
Desktop AI runs on your server; cloud AI stays off unless an administrator turns it on. Database rows are never sent.
LAN
Cloud or Your LAN
Use the web edition in the cloud, or install the desktop edition on one PC or a whole office on your LAN.
How it works
From your current register to audit-ready books
Import, tag, run the lifecycle, and report — every step approved and audited.
Step 01
Bring Your Register
Import your current register from Excel, CSV or JSON with opening balances for both books, checked against your audited totals.
- Excel / CSV / JSON import
- Opening balances per book
- Checked against audited totals
- Ready-made import templates
Step 02
Tag & Assign
Print QR, barcode or Data Matrix labels, link them to assets and hand assets over to custodians with acknowledgement.
- Label printing
- USB scanner & webcam
- Custodian acknowledgement
- Approved transfers
Step 03
Run the Lifecycle
Maintain, verify and depreciate on one record. Every step is its own approved, audited transaction.
- Work orders & schedules
- Verification campaigns
- Per-book depreciation runs
- Approval chains
Step 04
Report & Prove
Publish reports from the Report Centre, reconcile with the GL and hand auditors the evidence vault and sealed audit trail.
- Report Centre
- GL reconciliation
- Evidence vault
- Sealed audit trail
Who uses it
Made for asset-heavy organisations
Wherever fixed assets carry real value, from factory floors to hospitals, campuses and public bodies.
Manufacturing
Healthcare
Education
Infrastructure
IT & Services
Public Sector
FAQ
Common questions
Editions, connectivity, data import, AI privacy, access to amounts, and the mobile app.
What is FixedAsset Pro?
FixedAsset Pro is an intelligent fixed asset management platform for finance, operations and audit. It connects the asset register, financial accounting, procurement, maintenance, physical verification, audit evidence and AI-assisted insights on one record.
Do we need the internet?
Not for the desktop edition’s daily work; it runs on a single computer or on your LAN as a server with clients. The web edition runs in the browser over the internet.
Can we bring our current register?
Yes. Import from Excel, CSV or JSON with opening balances for both books, checked against your audited totals.
Does the AI send our data out?
No. Desktop AI runs on your server. Cloud AI stays off unless an administrator turns it on, and database rows are never sent.
Who can see amounts?
Only users with finance rights. Verifiers and viewers see assets without values.
Is there a mobile app?
Yes. The Android and iOS app handles physical verification with offline counting, QR and barcode scanning, handover, custodian confirmation and field evidence. It works with web edition accounts; desktop (LAN) users count with a USB scanner, a webcam or count sheets.
Web · Desktop · Mobile
From asset register to asset intelligence
Start a free trial of the web edition, or book a demo and walk through FixedAsset Pro with your own register.
Companies Act & Income-tax books
QR-based physical verification
Free demo — no commitment